Just like your customers and their personalities all vary, so do the ways that they like their customer service provided to them. But one thing is certain, everyone likes to be treated with respect and courtesy, especially when paying for a product or service.
It doesn’t matter if you’re talking face-to-face, over the phone, via email or through a hand-written letter, there’s always ways to show that you care for and respect your customers. Using key words and phrases are just one way to make sure your customers feel appreciated.
Just like our parents taught us at a young age, “please and thank you” will go a long way. Here are some other key phrases to use when serving up top-notch customer service:
• “How else can I help you accomplish your goals?”
• “Are there other products or services I can help you with?”
• “I’m not sure how to answer your question, but I will find out the answer.”
While you are putting these key phrases to work, make sure you are using them on all your customers and potential customers, not just a select group of customers. You never know when going above and beyond or out of your way to contact someone who hasn’t bought much lately might just sway them to start doing more business with you. Or, perhaps they have been considering changing their mineral program, but didn’t know how to ask about VitaFerm®. By making that investment in time, you further build your relationship and watch your sales grow.
It is impossible to talk to everyone every day, or every week for that matter. Make a schedule of who you will reach out to and when. Sometimes we reach out too often, so find a way to track your conversations and when you last reached out to each customer. This could be in your database management software, an excel spreadsheet, a calendar or even in a notebook. Just make sure to contact everyone regularly.
“The Outreach Support Center reaches out to customers every 45 days, either by phone, email or mail. When we contact dealers, we make sure everything is going well, ask if they need literature, answer any questions they may have and update then on any new products or any changes that may be occurring. BioZyme® lives by the motto, ‘Care that Comes Full Circle.’ I believe we are doing that in the Outreach Support Center by reaching out to the customers to let them know we value their business and we are always there if they need us,” said Jennifer Miller, Director of Outreach Customer Support.
A few unpretentious words. A handshake and a smile. Regular contact with your customers. All of these might seem simple but use them in conjunction and on a regular basis, and you’ll provide customer service that goes above and beyond. You might just “wow” your customers.